Budget and Audit Committee

Report 23-078-CRS Fire Apparatus Procurement - Preapproval be received; AND THAT Council pre-approve capital project A/01151-10 Fire Fleet Apparatus in the 2024 Capital Budget Forecast with a budget of $1,322,900 to be funded from the Equipment Reserve Fund - Fire; AND FURTHER THAT Council approve Option A as outlined in the report for the award of a Hybrid Pumper Truck to Commercial Truck Equipment Company of Delta, BC for the total cost of $958,540 in US dollars, this being part of a Co-operative Purchasing program.

Utility Budget THAT the 2023 water utility operating budget be approved in the amount of $76,567,800; AND THAT the preliminary water utility operating budget forecasts be approved, with a projected combined water and wastewater rate increase, for the average household consuming 204 cubic meters annually, of 3.90% in 2024, 3.86% in 2025 and 3.68% in 2026, to be revisited annually.

Figure Skating Club Storage THAT staff be directed to report to Council in the 2nd Quarter of 2023 on the scope and resource requirements to complete a Space Utilization Review; AND THAT staff be directed to consider options for space utilization during the decommission process of Karl Homuth Arena with priority being provided to Preston Figure Skating Club.

Case 2023-01 - Summer Road Closure THAT the summer road closure program for Queen Street in Hespeler Village and Main Street in Downtown Galt be approved as part of the 2023 operating budget, with a budgeted cost of $50,000.

Case 2023-02 - Neighbourhood Association Base Funding THAT the additional Neighbourhood Association funding of $84,000 to help fund the part-time minimum wage increase, keep parity within the wage scale, and to lesson the impact of the Community Use of Schools permit increase be approved.

Case 2023-03 - Additional Forestry Crew Request THAT staff be directed to include the purchase of a forestry bucket truck in the 2023 capital equipment growth budget; AND THAT staff be directed to include 50 per cent of the annual operating costs to support the addition of two Forestry Arborist FTE positions, equipment operating costs, and additional support costs into 2023 operating budget and 100 per cent of the costs into the 2024 operating budget forecast.

Case 2023-04 - Winter Sidewalk Community Support Program THAT Council support the increased level of service to extend winter sidewalk maintenance support to residents; AND THAT staff be directed to include the associated costs and staffing outlined in Option C of Report 23-079-CRS - 2023 Draft Budget and Business Plan into the 2023 budget.

Case 2023-05 - Winter Sidewalk Services THAT Council approve Option A to improve winter sidewalk conditions on curb-faced sidewalks by the addition of a snow lift crew; AND THAT staff be directed to include the associated costs and resources outlined in option A of Report 23-079-CRS 2023 Draft Budget and Business Plan into the 2023 budget.

Case 2023-05 - Winter Sidewalk Services - Option E That staff be directed to complete a comprehensive study to determine the full financial impact and feasibility of implementing Option E as outlined in business case BC2023-05 included as Appendix E to report 23-079-CRS - Adding all remaining 525 KM of Sidewalk; AND THAT a project be created as part of the 2023 Capital Budget, in the amount of $120,000 funded from the Capital Works Reserve Fund, for undertaking the Winter Sidewalk Services study.

Case 2023-06 - Living Wage THAT the 2023 operating budget be amended to incorporate the increase to the living wage rate, with a total impact of $200,300.

Case 2023-08 - Public Art for Cambridge's 50th Anniversary THAT the recommendation from the Arts & Culture Advisory Committee/Public Art subcommittee be approved; AND THAT a unique piece of art be commissioned to commemorate the 50th Anniversary of Cambridge as per the Public Art Policy C-30.140; AND THAT the Public Art Competition - Cambridge 50th Terms of Reference, as amended as outlined below, be approved; That future operating costs be taken into consideration when the Jury decides on a project That the project use Canadian materials That the Jury for the project does not include a member of City staff That the representative of the indigenous community be a qualified curator AND THAT a capital project in the amount of $250,000 be initiated to support the project funded by the Public Art Reserve Fund.

project A/00024-20 Riverside Dam Detail Design be re-opened with additional funding of $525,000 from the Capital Works Reserve Fund; AND THAT project A/01432-40 Riverside Dam Control Structure Repair from the 2023 draft capital budget be cancelled; AND THAT project A/01240-30 West River Road Trunk Sanitary Sewer Access be moved from 2023 to 2024 in the capital forecast; AND THAT a project for the Riverside Dam construction be included in the capital forecast in the year 2025 in the amount of $19,300,000 to be funded through tax-supported debt financing; AND THAT the estimated debt financing costs in the amount of $1,735,900 for the Riverside Dam construction project, based on a 15 year debt term, be included in the 2026 operating budget forecast.

the Administrative Assistant role in the Mayor and Council Office be extended from a one year contract to a four year contract 2023-2026

the budget be amended to add two growth positions for Municipal By-law Compliance at a cost of $191,100 with one-time costs of $9,200.

project A/01360-40 Summer Patio Road Closure Electrical Upgrades be added to the 2023 Capital budget in the amount of $149,200 funded from the Municipal Accommodation Tax Reserve, with annual operating impact of $3,000; AND THAT project A/01114-40 Parking Lot Renewal - King Strett Lot be

funding in the amount of $100,000 to the Cambridge Memorial Hospital Foundation as part of their MRI fundraising campaign be added to the 2023 Operating Budget AND THAT the funding be drawn from the Rate Stabilization Reserve.

Council approve the addition of an outdoor table with seating at the gazebo at the corner of Tanery Street and Queen Street to the one-time placemaking initiatives in the 2023 operating budget, increasing the placemaking initiatives budget by $6,500 from $28,000 to $34,000 funded from the Municipal Accommodation Tax Reserve.

a special infrastructure levy of 0.5% be added to the 2023 budget for the purpose of addressing the City's infrastructure gap. AND THAT Council approve the establishment of a new reserve fund for the special infrastructure levy. This motion was subsequently

the 2023 Draft Budget be amended to include the estimated impact of Bill 23 for 2023 in the amount of $1,500,000, to be paid from the property tax levy; AND THAT the impacts of Bill 23 be identified as a separate levy on the City's property tax bills and in communication surrounding the City's property taxes and budget; AND THAT a new Reserve Fund be established for the purposes of the City's supplemental funding to offset the impact of Bill 23 on

consideration of the motion relating to Bill 23 be

staff be directed to continue to monitor the legislative implications to the City as a result of Bill 23 and report on any financial impacts to the City's budget through future forecasting reports; AND THAT staff ensure the financial sustainability of the City's growth related revenue by outlining options for funding any

the motion regarding project A/00024-20 Riverside Dam detail be reconsidered.

Budget Recommendations THAT the 2023 capital expenditures and revenue sources in the amount of $74,960,500 be approved; AND THAT, in accordance with s.s. 5(1) of the Development Charges Act, 1997 and S. 5 of Ontario Regulation 82/98, it is the clear intention that any excess capacity provided by any of the above referenced works will be paid for by future development charges; AND THAT any donations, grants or subsidies applied in the 2023 capital program to projects with development charges funding are to offset the non-growth-related costs of those projects; AND FURTHER THAT the forecasted capital expenditures and revenue sources for 2024 through 2032 be approved in principle in the total amount of $590,947,200, to be revisited annually.

Budget Recommendations THAT the 2023 tax-supported operating budget be approved with a tax levy of $108,409,400, inclusive of the Cambridge Public Library Board’s tax levy of $8,117,300 and including assessment growth of 2.67%; AND THAT the non-union salary and wage increases align with the increases for the CUPE1882 (Inside Workers) employee group as per its collective bargaining agreement; AND THAT the Preston Town Centre BIA, the Hespeler Village BIA, and the Downtown Cambridge BIA levies in the amount of $71,900, $18,590 and $193,193 respectively be approved; AND THAT the Community Grants as outlined in Appendix C of the 2023 Draft Budget and Business Plan be approved in the amount of $2,457,500; AND THAT the transfers to and from Reserves and Reserve Funds as identified in the 2023 Draft Budget and Business Plan (or as amended by Council) be approved; AND THAT the preliminary tax-supported operating budget forecasts be approved with a projected tax rate increase of 6.40% in 2024, 3.06% in 2025, and 4.39% in 2026, to be revisited annually; AND THAT the Municipal Fees and Charges By-law as per 23-079-CRS Appendix I be passed; AND FURTHER THAT the Debt By-law as per 23-079-CRS Appendix J be passed.

Report 23-080-CRS Excluded 2023 Budget Expenses be received; AND THAT the compliance report for expenses excluded from the 2023 budget outlined in report 23-080-CRS as a requirement of Ontario Regulation 284/09 passed under the Municipal Act, 2001 be adopted.

all presentations and correspondence from the February 9, 16, and 21 2023 Budget and Audit Committee meetings be received.

the Budget and Audit Committee does now adjourn at 11:23 a.m.

THAT Report 23-078-CRS Fire Apparatus Procurement - Preapproval be received; AND THAT Council pre-approve capital project A/01151-10 Fire Fleet Apparatus in the 2024 Capital Budget Forecast with a budget of $1,322,900 to be funded from the Equipment Reserve Fund - Fire; AND FURTHER THAT Council approve Option A as outlined in report 23- 078-CRS for the award of a Hybrid Pumper Truck to Commercial Truck Equipment Company of Delta, BC for the total cost of $958,540 in US dollars, this being part of a Co-operative Purchasing program. In Favour (7): Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (2): Councillor Reid, and Councillor Devine

Water Utility Budget THAT the 2023 water utility operating budget be approved in the amount of $76,567,800; AND THAT the preliminary water utility operating budget forecasts be approved, with a projected combined water and wastewater rate increase, for the average household consuming 204 cubic meters annually, of 3.90% in 2024, 3.86% in 2025 and 3.68% in 2026, to be revisited annually. In Favour (7): Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (2): Councillor Reid, and Councillor Devine

Preston Figure Skating Club Storage THAT staff be directed to report to Council in the 2nd Quarter of 2023 on the scope and resource requirements to complete a Space Utilization Review; AND THAT staff be directed to consider options for space utilization during the decommission process of Karl Homuth Arena with priority being provided to Preston Figure Skating Club. In Favour (7): Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (2): Councillor Reid, and Councillor Devine

Business Case 2023-01 - Summer Road Closure THAT the summer road closure program for Queen Street in Hespeler Village and Main Street in Downtown Galt be approved as part of the 2023 operating budget, with a budgeted cost of $50,000. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Business Case 2023-02 - Neighbourhood Association Base Funding THAT the additional Neighbourhood Association funding of $84,000 to help fund the part-time minimum wage increase, keep parity within the wage scale, and to lessen the impact of the Community Use of Schools permit increase be approved. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Business Case 2023-03 - Additional Forestry Crew Request THAT staff be directed to include the purchase of a forestry bucket truck in the 2023 capital equipment growth budget; AND THAT staff be directed to include 50 per cent of the annual operating costs to support the addition of two Forestry Arborist FTE positions, equipment operating costs, and additional support costs into 2023 operating budget and 100 per cent of the costs into the 2024 operating budget forecast. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Business Case 2023-04 - Winter Sidewalk Community Support Program THAT Council support the increased level of service to extend winter sidewalk maintenance support to residents; AND THAT staff be directed to include the associated costs and staffing outlined in Option C of Report 23-079-CRS - 2023 Draft Budget and Business Plan into the 2023 budget. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Business Case 2023-05 - Winter Sidewalk Services THAT Council approve Option A to improve winter sidewalk conditions on curb-faced sidewalks by the addition of a snow lift crew; AND THAT staff be directed to include the associated costs and resources outlined in option A of Report 23-079-CRS 2023 Draft Budget and Business Plan into the 2023 budget. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Business Case 2023-05 - Winter Sidewalk Services - Option E THAT staff be directed to complete a comprehensive study to determine the full financial impact and feasibility of implementing Option E as outlined in business case BC2023-05 included as Appendix E to report 23- 079-CRS - Adding all remaining 525 KM of Sidewalk; AND THAT a project be created as part of the 2023 Capital Budget, in the amount of $120,000 funded from the Capital Works Reserve Fund, for undertaking the Winter Sidewalk Services study. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Business Case 2023-06 - Living Wage THAT the 2023 operating budget be amended to incorporate the increase to the living wage rate, with a total impact of $200,300. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Business Case 2023-08 - Public Art for Cambridge's 50th Anniversary THAT the recommendation from the Arts & Culture Advisory Committee/Public Art subcommittee be approved; AND THAT a unique piece of art be commissioned to commemorate the 50th Anniversary of Cambridge as per the Public Art Policy C-30.140; AND THAT the Public Art Competition - Cambridge 50th Terms of Reference, as amended as outlined below, be approved;  That future operating costs be taken into consideration when the Jury decides on a project  That the project use Canadian materials  That the Jury for the project does not include a member of City staff  That the representative of the indigenous community be a qualified curator AND THAT a capital project in the amount of $250,000 be initiated to support the project funded by the Public Art Reserve Fund. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Riverside Dam THAT project A/00024-21 Riverside Dam Detail Design be re-opened with additional funding of $525,000 from the Capital Works Reserve Fund; AND THAT project A/01432-40 Riverside Dam Control Structure Repair from the 2023 draft capital budget be cancelled; AND THAT project A/01240-30 West River Road Trunk Sanitary Sewer Access be moved from 2023 to 2024 in the capital forecast; AND THAT a project for the Riverside Dam construction be included in the capital forecast in the year 2025 in the amount of $19,300,000 to be funded through tax-supported debt financing; AND THAT the estimated debt financing costs in the amount of $1,735,900 for the Riverside Dam construction project, based on a 15 year debt term, be included in the 2026 operating budget forecast. In Favour (6):, Councillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Ermeta, and Mayor Liggett Opposed (2): Councillor Devine, and Councillor Hamilton Absent (1): Councillor Reid

Administrative Assistant to Mayor and Council THAT the Administrative Assistant role in the Mayor and Council Office be extended from a one year contract to a four year contract 2023-2026 In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Additional Municipal By-law Compliance Positions THAT the budget be amended to add two growth positions for Municipal By-law Compliance at a cost of $191,100 with one-time costs of $9,200. In Favour (7): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, and Mayor Liggett Opposed (1): Councillor Ermeta Absent (1): Councillor Reid

Summer Patio Road Closure Electrical Upgrades THAT project A/01360-40 Summer Patio Road Closure Electrical Upgrades be added to the 2023 Capital budget in the amount of $149,200 funded from the Municipal Accommodation Tax Reserve, with annual operating impact of $3,000; AND THAT project A/01114-40 Parking Lot Renewal - King Street Lot be

Cambridge Memorial Hospital Foundation Request – MRI Fundraising Campaign THAT funding in the amount of $100,000 to the Cambridge Memorial Hospital Foundation as part of their MRI fundraising campaign be added to the 2023 Operating Budget AND THAT the funding be drawn from the Rate Stabilization Reserve. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Outdoor Table and Seating - Tanery Street and Queen Street Gazebo THAT Council approve the addition of an outdoor table with seating at the gazebo at the corner of Tanery Street and Queen Street to the one-time placemaking initiatives in the 2023 operating budget, increasing the placemaking initiatives budget by $6,500 from $28,000 to $34,000 funded from the Municipal Accommodation Tax Reserve. In Favour (8): Councillor Devine, Coucillor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett Absent (1): Councillor Reid

Special Infrastructure Levy and Reserve Fund THAT a special infrastructure levy of 0.5% be added to the 2023 budget for the purpose of addressing the City's infrastructure gap. AND THAT Council approve the establishment of a new reserve fund for the special infrastructure levy. This motion was subsequently

Bill 23 Impacts THAT the 2023 Draft Budget be amended to include the estimated impact of Bill 23 for 2023 in the amount of $1,500,000, to be paid from the property tax levy; AND THAT the impacts of Bill 23 be identified as a separate levy on the City's property tax bills and in communication surrounding the City's property taxes and budget; AND THAT a new Reserve Fund be established for the purposes of the City's supplemental funding to offset the impact of Bill 23 on

THAT consideration of the motion relating to Bill 23 be

Bill 23 Impacts THAT staff be directed to continue to monitor the legislative implications to the City as a result of Bill 23 and report on any financial impacts to the City's budget through future forecasting reports; AND THAT staff ensure the financial sustainability of the City's growth related revenue by outlining options for funding any

THAT the motion regarding project A/00024-21 Riverside Dam detail be reconsidered. In Favour (4): Councillor Reid, Councillor Devine, Councillor Earnshaw, and Councillor Hamilton Opposed (5): Councillor Kimpson, Councillor Roberts, Councillor Cooper, Councillor Ermeta, and Mayor Liggett

Capital Budget Recommendations THAT the 2023 capital expenditures and revenue sources in the amount of $74,960,500 be approved; AND THAT, in accordance with s.s. 5(1) of the Development Charges Act, 1997 and S. 5 of Ontario Regulation 82/98, it is the clear intention that any excess capacity provided by any of the above referenced works will be paid for by future development charges; AND THAT any donations, grants or subsidies applied in the 2023 capital program to projects with development charges funding are to offset the non-growth-related costs of those projects; AND FURTHER THAT the forecasted capital expenditures and revenue sources for 2024 through 2032 be approved in principle in the total amount of $590,947,200, to be revisited annually. In Favour (9): Councillor Reid, Councillor Devine, Councilor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett

Operating Budget Recommendations THAT the 2023 tax-supported operating budget be approved with a tax levy of $108,409,400, inclusive of the Cambridge Public Library Board’s tax levy of $8,117,300 and including assessment growth of 2.67%; AND THAT the non-union salary and wage increases align with the increases for the CUPE1882 (Inside Workers) employee group as per its collective bargaining agreement; AND THAT the Preston Town Centre BIA, the Hespeler Village BIA, and the Downtown Cambridge BIA levies in the amount of $71,900, $18,590 and $193,193 respectively be approved; AND THAT the Community Grants as outlined in Appendix C of the 2023 Draft Budget and Business Plan be approved in the amount of $2,457,500; AND THAT the transfers to and from Reserves and Reserve Funds as identified in the 2023 Draft Budget and Business Plan (or as amended by Council) be approved; AND THAT the preliminary tax-supported operating budget forecasts be approved with a projected tax rate increase of 6.40% in 2024, 3.06% in 2025, and 4.39% in 2026, to be revisited annually; AND THAT the Municipal Fees and Charges By-law as per 23-079-CRS Appendix I be passed; AND FURTHER THAT the Debt By-law as per 23-079-CRS Appendix J be passed. In Favour (9): Councillor Reid, Councillor Devine, Councilor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett

THAT Report 23-080-CRS Excluded 2023 Budget Expenses be received; AND THAT the compliance report for expenses excluded from the 2023 budget outlined in report 23-080-CRS as a requirement of Ontario Regulation 284/09 passed under the Municipal Act, 2001 be adopted. In Favour (9): Councillor Reid, Councillor Devine, Councilor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett

THAT all presentations and correspondence from the February 9, 16, and 21 2023 Budget and Audit Committee meetings be received. In Favour (9): Councillor Reid, Councillor Devine, Councilor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett

THAT the Budget and Audit Committee does now adjourn at 11:23 a.m. In Favour (9): Councillor Reid, Councillor Devine, Councilor Kimpson, Councillor Earnshaw, Councillor Roberts, Councillor Cooper, Councillor Hamilton, Councillor Ermeta, and Mayor Liggett